10 Best Small Business Printers 2025 in the United States

The Epson EcoTank ET-2800 is an efficient all-in-one printer designed for home and small business use. Its standout feature is the cartridge-free printing system, which uses high-capacity ink tanks. This innovation significantly reduces the cost of consumables, as a single set of ink bottles can replace about 80 individual cartridges. Users can expect substantial savings on ink, with up to 4,500 pages of black and 7,500 pages of color printing from one set of replacement inks. Additionally, the printer comes with up to 2 years' worth of ink right out of the box, minimizing frequent ink replacements and reducing waste.

The print quality is impressive, thanks to Epson's Micro Piezo Heat Free technology, which delivers sharp text and vibrant color images on various paper types. The printer includes a high-resolution flatbed scanner and copier, making it versatile for everyday office tasks. It also supports modern connectivity options, including Wi-Fi, USB, and mobile printing capabilities through AirPrint and the Epson Smart Panel app.

However, the print speed may be a drawback for some small businesses, with a maximum of 10 pages per minute for monochrome and 5 pages per minute for color printing. The 100-sheet input capacity might also be limiting for busier offices. Despite these limitations, the EcoTank ET-2800 offers excellent value for small businesses looking to reduce printing costs and environmental impact. Its compact size and easy refill system make it a practical choice for those with moderate printing needs.

The Brother MFC-L3720CDW Wireless Digital Color All-in-One Printer is a robust option for small businesses. It offers a good balance of print speed and quality, with 19 pages per minute for both monochrome and color printing, making it suitable for moderate-volume workloads. The print resolution of 2400 x 600 dpi ensures professional-looking documents. The 250-sheet capacity paper tray and automatic duplex printing add to its efficiency, reducing the need for frequent refills and manual paper handling.

Additionally, the 50-page auto document feeder is a boon for scanning, copying, and faxing multiple pages at once, streamlining office tasks. Connectivity is a strong suit, with dual-band wireless and Wi-Fi Direct options allowing easy integration with multiple devices. The Brother Mobile Connect app further enhances usability by enabling remote printing and management via smartphones and tablets. The 3.5-inch color touchscreen is user-friendly and supports up to 48 custom shortcuts, making operations straightforward.

However, the printer's weight (44 pounds) might make it less portable, and the initial setup could be time-consuming due to its extensive features. Additionally, while the cost of consumables (toner) can add up, the Refresh EZ Print Subscription Service can help manage these expenses by delivering toner automatically and offering potential savings. The printer's monthly duty cycle is suitable for small offices, though it may not be ideal for heavy-duty printing needs. In summary, the Brother MFC-L3720CDW is a versatile and efficient printer with robust features well-suited for a small business environment, albeit with some potential drawbacks in terms of cost and setup time.

The Epson EcoTank ET-2803 is an all-in-one printer tailored for small businesses, boasting several strengths. Its standout feature is the innovative cartridge-free system, which uses high-capacity ink bottles that can save you up to 90% on ink costs compared to traditional cartridges. This is especially beneficial for businesses with high print volumes, as the included ink set can last up to two years for typical usage. Print quality is another strong point, with Epson's Micro Piezo Heat Free technology delivering sharp text and impressive color photos and graphics on various paper types.

The built-in scanner and copier, as well as the color display, add to its versatility, making it a reliable tool for multiple office tasks. Connectivity options are modern and convenient, featuring wireless printing and compatibility with smart devices through AirPrint and the Epson Smart Panel app. Voice-activated printing adds an extra layer of ease for busy environments. On the downside, the print speed is relatively slow, with a maximum of 10 ppm for monochrome and 5 ppm for color, which might be a limitation for businesses needing rapid print outputs.

Additionally, while it offers duplex printing, this feature is not automatic, meaning manual intervention is required for double-sided printing tasks. The paper handling capacity is decent with a 100-sheet input, but it might fall short for larger offices. Despite these drawbacks, the cost savings on consumables and the eco-friendly cartridge-free design make the Epson EcoTank ET-2803 a compelling choice for small businesses looking for affordability and sustainability in their printing solutions.